Training Ground Squad Maintenance

The Training Ground Squad Maintenance program is usable to remove and make changes to the names and active status of a player. You are unable to amend the squad number within this program.

When you first access the program, you will be presented with a list of all created players and a Team Drop Down.

Amending an Existing Player;

If you are looking to amend an existing player, ensure the correct "Team" is selected from the drop down and click "change" next to player you wish to amend. You will then be presented with the information about the player, with the Name, Full Name and Active fields editable.

You are unfortunately unable to amend the squad number through this section, put are able to amend this through the stock allocation program.

The Name Field indicated the name that will be put on the shirt as the player personalisation, whereas the Full Name field indicated the full name of the player and the name that will be shown on the report.

The active tick box determines whether or not the player is an active member of the team and whether or not to show them within the Stock Allocation program.

Creating a New Player;

Although you are able to create a new player within this section, it is not advisable to do it within this program as this will not create a wholesale account for the player and therefore add an addition step to the Stock Allocation Program.

Should you wish to create a new player through the Squad Maintenance Program click the "Create New" link at the bottom of the current player list and you will be presented with 4 editable fields (Squad Number, Name, Full Name, Active tick box). You will need to fill in each field with the relevant details; enter the plays squad number, set the name field to what the player will have printed on the back of any personalized items, set the full name field to the name you want to appear within the report, and tick active to ensure the new player shows in the stock allocation program.

Deleting a Player;

To remove a player from the training ground system, you need to tick the tick box in the "delete" column against the relevant player(s) then click "Apply Delete" to remove the selected players.

Training Ground Player Stock Allocation

When you first Access the stock allocation program you will be presented with a "team Selection" screen. Either click or tap the relevant team.

You will then directed to a player section screen for the relevant team. With the Option to create a new player.

Creating a New Player;

Creating a new player through this section is the best way to create new players as you can then assign a wholesale account to them which will allow for invoices to be created against them. As with the Squad maintenance create new feature, you will have the 4 editable fields (Squad Number, Name, Full Name, and Active) with the addition of the Wholesale Account drop down.

If the player is brand new in the system you can let the Wholesale Account field to its default "Create Wholesale Account".  However, should the player already have a wholesale account you can select this from the dropdown and assign this account to the player. Once all the relevant information is in place, click or tap the "insert" button to add the player. They will then appear on the "select a player" squad list.

When you are ready to create an invoice for a player, click or tap their name and you will be directed to a page showing their details and 3 options (Edit Player, Allocate Stock FOC, and Allocate Stock with Price)

Edit Player;

If you need to change the player's information, then click "edit player". From within here you can amend the Squad Number, Print and full name, as well as which wholesale account is linked to the player. Once any changes have been made, click "update".

Once you have ensured the player's details are correct you will have 2 options of how to generate their order. You can either allocate them stock Free of Charge (FOC) or allocate stock to them with a sell price. Click or tap the corresponding button based on how you want to allocate stock. For both options, you will be given the option to either scan or search for the Item.

If you select "Scan" you will be presented with a blank text field and a "go" button. Scan the product using the Barcode scanner on the rear of the Tablet device and click/tap the Go button.

This will then add 1 to the Invoice details section showing the SID and product description of the item, the quantity currently on the Invoice and the sell price which, when using the FOC option will show as £0.00.

You are also given a reason drop down to set a reason as for the order (i.e.; charity, free player shirts, etc.) which will then show on the report. Although you do not need to add a reason, it is advised to add a reason so that those looking at the report have a clear view on what has been sent out and why. You can either then go through and scan another item and add to the invoice this way, or click back and go back through selecting the same option (FOC or allocate at a price) and then choose "search". You will then be given a department and size drop down with a product search field. Filter and search to find the relevant product. This will then only show items that have stock for the branch for the team selected.

Once you have added all the products you want to add to this players invoice either by scanning or searching and have set a reason, click or tap "create Invoice".

You will then be redirected back to the "team Selection" screen.

Training Ground Player Enquiry/Refunds

If at any point you wish the view the invoices for a player or refund any invoices that are currently outstanding you will need to use the Player Enquiry/Refunds program.

When you first go into this program you will be presented with a team drop down, Squad name filter (this relates to the Name/Print Name, rather than the players full name), and a blank squad list. Select the relevant team and if you know the player you are looking for enter their Print Name, or leave the Squad Name Filter blank and click/tap search.

This will then generate a list of all players that match your search criteria. Click/tap Select against the relevant player. You then need to fill in the relevant "report parameters" setting the date, whether you want to exclude invoices with personalisation on it and whether if, when you return the items, you want them returning to stock or returning to faulty.

Once you have set the parameters to match what you want to search for click/tap "show invoices".

 This will then provide a list of all invoices created for the player in question.

For each invoice it will show the invoice number, the date of the invoice, which wholesale account it was on and a line for each item on the order. e.g.; if you have created an invoice for a player of 3 small shirts and 2 medium, it will show 2 lines. 1 for the 3 smalls and 1 for the 2 mediums.

Any that you need to return, tick the “return” tick box at the end of each line and click/tap “update returns” at the bottom of the screen.

NOTE: Previously returned invoices will not be removed from this screen, therefore you will need to ensure that the invoice you are returning is the correct invoice, details on the invoices can be found with the report.

Training Ground Stock Check/Adjustments

Use the Stock Check/Adjustments Program to check what the currently stock levels are for a product within the training ground branches and perform manual adjustments if these figures appear incorrect. When you first launch this program you will be presented with a "scan products" field. Scan the product using the Barcode scanner fitted and click/tap "go".

You will then be presented with a line for each "team" what their current stock is for the item scanned, an editable field in which you will need to enter the new stock level and an adjustments column showing the difference between what the current stock is and what the new stock is going to be.

You will then need to set a reason for this adjustment before clicking/tapping the "create Adjustments" button.

Wholesale Sales Analysis Report (Training Ground only)

If you are wanting to see the invoices and credit notes you will need to run the wholesale analysis report.